Managing Guest Users

1. Get a NetID
   If your guests do not already have a University NetID, they must get one through the Rutgers Guest Request System. There is a link for guests to submit a request and provide the necessary information. If you sponsor someone, you will receive an approval email. For department guests, the department office will often do this process for you. It would be best to ask the main office for this.
2. Add NetID to Your Login group
   Once your guest has a NetID, go to Group and Guest Management and add that NetID to your group. See the Using the Group Management Tool section below to learn how.
3. Access for iLab Cluster?
   If you created a loginable group for your machines, access is only given to machines in your group by default. If your guest needs access to iLab resources, ensure your group allows members to access iLab clusters.
   
4. Tell the user to log in to the CS iLab Account
   Once you grant access, your user should be able to log in, and the account gets activated automatically.

Please note that, to simplify the cleanup process, there is a yearly review requirement during which the group owner must review the group membership. At this time,

1. The sponsor is emailed to request a yearly review.
2. A second message is sent if there is no response for two weeks.
3. After two more weeks, with no response, a third message is sent, and the group is suspended.
4. Once suspended, group members will get a warning email that their account on the cluster specified in the group will be closed within 30 days. In addition, members can no longer log in to a specialized system.

To start managing your users and groups. You need to log in with your NetID and CS Password.

Depending on what groups you already own, once you log in, you may be presented with a list of groups you own. Shown below are example Groups.

Different Types of Groups

As shown above, there are three different types of groups.

1. 1. The conference is a suspended group. Members of this group cannot log in to any cluster until their accounts are reviewed.
   2. cs431-ta is a file-sharing group only. The file-sharing group allows you to share files or directories with other members of the group. See Making a Directory You Can Share With Members of Your Project for more details.
   3. login-ilab-gpu is a loginable group. Members of this group can log in to the cluster assigned to the group.

Making changes or reviewing your group

To review or change your existing group, click on the group’s name. Once clicked, you will see a familiar screen, which is the one you use to create the group. Make the changes you need, then click the submit button.

Adding a group.

If you have no existing group or would like to create a new group, go to the Add Group section and add a new group.

Adding a login-able group

If you want a group you can use to log in to your group machines, check [x] Login when adding a group on the Manage Your Users and Groups page. Once this group is created, please notify us so we can use this loginable group to limit your machines to your groups.

Giving your guest iLab access

If you want your guest to log in to iLab machines, you should look under Cluster and check the iLab checkbox as shown below.