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Department of Computer Science

Technical Services and Support

Guide to CoRE A (CoRE 301)

 Quick Guide to CoRE A (CoRE 301) Video Conferencing Tools

by Hanz Makmur • March 2018 • Updated Aug 30, 2023

Core 301 (a.k.a CoRE A) is equipped with a computer, a projector, 3 cameras, conference room microphone/speaker, Projector and 2 TVs.

IMPORTANT:

  • We recommend you to connect your laptop to our Projectors/TVs Wirelessly.
  • Access to Core 301 (a.k.a. CoRE A) room requires your Rutgers ID card. All CS Faculty/Staff and Graduate students have access to this room. See Keys and Keycards page to get access.
  • Room Reservation is required.
  • Before using our conference room, please familiarize yourself with equipment in the room at least a few hours or a day before  your presentation.
  • Please DO NOT UNPLUG any equipment. DO NOT LOGOUT, DO NOT POWER OFF. Just leave it! if you find the machine asking for password, just reboot it.
  • If you need immediate assistant, please call 848-445-2260 or go to CoRE 230 or CoRE 211. Otherwise, see CS HelpDesk.
A. Using CoRE 301 Projector and TVs for Local Presentation or a Class

On the podium computer, there is a simple Video Control Console App you can use to select a video source. To use the AV system in the room, follow these easy steps below:

  1.  Turn on the projector and 2 TVs in the room. You will need to press the power button on the bottom-right side of each TV and press the power button on the projector Remote.
  2.  Select your Video Source using the Video Control Console by following instruction below. (NOTE: this is simply a Windows application. If the buttons don’t show, the icon for this application should be in the bottom task bar next to the Zoom icon. It’s also on the desktop at the right, above the Chrome icon.)

NOTE: If you use the Podium, run Zoom on the podium and share screen there. If you use the Laptop, run Zoom on your laptap and share there.

B. Using Video Control Console:

1. Click on button if you want to display Podium screen on the projector and TVs in the room

2. Click button if you want to display your laptop screen and plug your laptop video out to the HDMI cable or connect wirelessly. We support almost all available method of connections.

Using Cable and Adapters

– If your laptop has HDMI port, you can use HDMI cable available by the podium or on the floor.
– If your laptop has have NO HDMI port, look at adapters available attached to the HDMI cable by the podium. Please use one of these adapters to display.

Using No Cable and Connect Wirelessly

Our Podium support wireless connection for those users who prefer to display wirelessly.
For more info, see section D. Using your own Laptop with Zoom in Core 301  under:
Option 3: Connecting Apple Devices Wirelessly
Option 4. Connecting Windows10/11 OS Wirelessly.

C. Using Zoom with CoRE 301 Conference Room Computer (recommended)

If you plan to use Core301 podium computer for your presentation, the best setup is to use the TVs in the room as your display and speaker. For microphone, use the eMeet Microphone. These are the steps:

  1. Turn on both TVs in the room. Power switch is on the bottom-right side of the TV.
  2. Turn on the projector using the projector remote (optional)
  3. Select Podium as your Video Source from Step A. Using CoRE 301 Projector and TVs for Presentation above. Your laptop screen can be mirrored or extended to the TVs and projector in the room.
  4. Run Zoom app from the podium computer and join your Zoom Meeting.
  5. Turn on the eMeet speaker by pressing on the power button and hold at least 5 seconds or until the Blue or Green light is turned on or hear a sound. The eMeet microphone is placed in the center of the room on the table.
    eMeet power button location
  6. Click on the Mic icon as shown. Make sure the Microphone is set to eMeet Adapter A300 and the Speaker is set to AMD HDMI Output and . (Please note the names may be slightly different depending on your laptop.)
    Mic/Speaker selection pane
  7. Select the Camera input for your Zoom app by clicking on the Stop Video icon as shown. There are 3 different cameras in the room you can choose from as shown.
    camera selection pane
  8. Please test your Speaker and Microphone before you start your meeting.
D. Using your own Laptop with Zoom in Core 301 

Using your own Laptop in Core 301 to do your Zoom talk is possible. However the best setup depends on what hardware you own and what you plan to do.

Recommended Options:

Our recommendation is to use C. Using Zoom with CoRE 301 Conference Room Computer and add your laptop to the mix as follow:

    1. Connect your laptop to the same Zoom link as attendees. 
    2. Mute your laptop Microphone because you will use room microphone connected to the conference room computer.
    3. Share your presentation windows in Zoom session for everyone to see.
    4. You may choose to enable your video.

Alternative Options:

Option 1: For Laptop with HDMI port 

The optimal setup will use your:
Laptop Camera,
– Your laptop display mirrored or extended on TVs and Projector
– Your Audio out set to TVs and Projector.
– Choice to use your laptop microphone or use eMeet Microphone

Follow steps below to set it up.

    1. Connect your laptop to the HDMI cable in the room.
    2. Turn on TVs in the room. The power is on the bottom-right side of the TV.
    3. Turn on the projector using projector remote. (optional)
    4. Select Video source to Laptop in Step A. Using CoRE 301 Projector and TVs for Presentation, your laptop screen can be mirrored or extended to the TVs and projector in the room.
    5. Run Zoom and join your Zoom Meeting.
    6. Turn on EMeet Speaker as shown by pressing on the power button and hold at least 5 seconds or until the Blue or Green light is turned on or hear a sound.
    7. Optional. If you want to use Microphone (eMeet OfficeCore M3) as Zoom Microphone input,
      – Unplug the eMeet USB cable from the power brick and attach the USB cable to your laptop.
      eMeet power button location– Select it on the Microphone Icon as shown and  select Microphone (eMeet OfficeCore M3)Mic/Speaker choice pane
    8. Set Zoom Speaker to point to HDMI Matrix if you want the speaker output to go to TVs speaker and Projector or leave it to OfficeCore M3 as your speaker.
    9. Please test your Speaker and Microphone before you start your meeting.


Showing Room attendees to Remote Zoom users (optional)

To establish this feature, you need to use the podium computer as a Zoom attendees. Follow Step C. Using Zoom with CoRE 301 Conference Room Computer above but skip step 3, leave your Laptop as your Video Source .

Option 2: For a Laptop with a Single USB-C port

If you have a laptop with a single USB-C port, a different setup is needed. In this situation, you would need to:
– use Podium computer  for Zoom audio/video session
– use your laptop for your slideshow in another Zoom session.

NOTE, if you have multimedia presentation, the audio played of your laptop will not be loud enough for everyone to hear. 

The setup is as follow:

    1. Follow Step C. Using Zoom with CoRE 301 Conference Room Computer above to setup the Podium computer.
    2. Connect your laptop to RUWireless. If you are a guest, connect as Guest.
    3. Run Zoom app of your laptop and join your zoom session and Share your slide/screen for Zoom attendees to see.
    4. On the Podium computer Zoom session, click on the Shared slide/screen of your laptop to display it to the TVs/Projector in the room.
Option 3: Connecting Apple  Devices Wirelessly (recommended)

Podium Computer in CoreA/B support Apple AirPlay Technology. This means you can send audio out and project your Apple device screen wirelessly to projector and TVs in our conference room.

In this setup you will:

– Wirelessly via AirPlay send your Apple device Audio/Video to Podium computer
– use Podium computer  for Zoom audio/video session
– use your laptop for your slideshow in another Zoom session.
– have a choice to use your laptop microphone or use eMeet Microphone connected to the Podium Computer.

To connect via AirPlay follow this steps.

    1.  Turn on the projector and 2 TVs in the room. You will need to press the power button on the bottom-right side of each TV and press the power button on the projector Remote.
    2. Once turned on, you should see the Podium computer screen is displayed in the TVs and projector. Otherwise, click on as your Video Source.
      video source pane
    3. Connect your Apple device to WiFi. When is selected, your browser will open asking you to authenticate. Ignore this window if you dont need to access to the Internet; otherwise you need to authenticate. Please note that your device has to be set to DHCP without present DNS servers to make this work.
      wireless SSID pane
    4. Connect to AirPlay server as follow.
      – If you are on iOS, follow Using AirPlay of your iOS.
      – If you are on a MacOS, look for AirPlay status icon in the menu bar.
      – If you don’t see it, click the  menu at the top-left corner of your screen and select System Preferences/System Settings menu. This will open Preferences Window.
      – Look for Displays icon and double-click it to open your Displays setting.
      – Look for or menu at the bottom-left of your Display settings windows
    5. To connect to the AirPlay server which is the Podium computer, click on
      available display pane
    6. A PIN will be displayed on the screen, enter the PIN on your Apple device to connect.
    7. At this time, your MacOS/iOS screen should be projected to the Podium screen, TVs and Projector. If nothing shows, disconnect and redo step 5. Your MacOS/iOS audio is also sent to the Projector and TVs in the room.
    8. Go to the Podium computer and open Zoom app. If you need help, follow Step C. Using Zoom with CoRE 301 Conference Room Computer above.
    9. Share the AirPlay screen to Zoom users to see. If you want everyone in the room to see only your shared laptop screen, set it to full screen mode on the Podium computer.  To get out of full screen mode press ESC key.
    10. With this setup, you can control your slides from your laptop and at the same time, you are using all Core 301 equipment (Camera, Mic, Speaker, TVs and Projector) wirelessly.Important: If you are using iOS, do not use YouTube App while in mirror mode. Use YouTube from a browser instead.
Option 4. Connecting Windows10/11 OS Wirelessly (recommended)

Podium Computer in CoreA/B support MiraCast technology. This means you can send video and audio wirelessly to projector and TVs in our conference room.

In this setup you will:

– Wirelessly via MiraCast send your Windows10/11 Audio/Video to Podium computer
– use Podium computer  for Zoom audio/video session
– use your laptop for your slideshow in another Zoom session.
– Choice to use your laptop microphone or use eMeet Microphone connected to the Podium Computer.

To connect via MiraCast follow this steps:

    1. Turn on the projector and 2 TVs in the room. You will need to press the power button on the bottom-right side of each TV and press the power button on the projector Remote.
    2. Once powered on, you should see the Podium computer screen is displayed in the TVs and projector. Otherwise, click on  as your Video Source.
      video source pane
    3. Select your HDMI Matrix as Audio Out. Note, you can not change Audio out once your Laptop is connected wireless. If you want to change your Audio out device, you must Disconnect your AirPlay connection first.
    4. On your Windows10/11 machine, make sure you have WiFi enabled on your laptop and press the ⊞ Win + K keyboard shortcut to open the Connect pane. Look for your display in the Connect pane; it may take a few moments to appear as shown below
      display pane
    5. Select Available display. In this example we are choosing conference machine.
      pin pane
    6. A PIN will be displayed on the screen. Enter the PIN.  If you dont see a place to enter the PIN on your laptop, press the ⊞ Win + K keyboard shortcut to open the Connect pane again.
    7. Once connected your laptop Audio/Video are now sent to the Podium computer.
    8. If you want to change how to use the display, press the ⊞ Win + P keyboard shortcut to open Projection pane as shown below and pick how you would like to use the display
      project pane
    9. When you’re finished with the display, reopen the Projection pane again using the ⊞ Win + P keyboard shortcut and press the button or go to the top/center Status pane and click on button.
    10. Using MiraCast, the top/center of your laptop screen will show the Status pane of your MiraCast connection. If you want hide it, click on the pin icon as shown below.
      status pane
E. Trouble shootings
Getting out of full screen mode

To get out of full screen  mode press ESC key.

eMeet Conference Speaker
Is the Speaker On?

Make sure you press the power button and hold it for at least 5 second or until the Blue or Green light is turned on or hear a sound.

eMeet Conference Speaker Needs a Reset.

Due to Windows driver error,  eMeet Speaker can go offline despite having the correct Green/Blue light. In this situation, to fix it you need to reset the eMeet driver. Look for eMeet receiver cable in the middle of the shelf of the Podium.

Picture of Podium

Location of eMeet Receiver cable.

To reset,
– Unplug  the white eMeet receiver USB cable for 3 seconds.
– Plug back the white eMeet receiver USB cable.

Notes: At the end of your presentation, dont forget to:
–  Power off devices you powered on.
–  return the cable back by the podium once you finished using it.
–  take your USB Storage with youE

For help with our systems or If you need immediate assistant, visit LCSR Operator at CoRE 235 or call 848-445-2443. Otherwise, see CS HelpDesk. Don’t forget to include your NetID along with descriptions of your problem.